Terms & Conditions

 Terms and Conditions


Any dispute concerning the interpretation of the terms, exceptions or conditions of the Rental Agreement shall be resolved in accordance with the jurisdiction of the territory in which the Rental Agreement was issued.

1. (a) In these terms and conditions: 'We' are the company referred to as the lessor in the Rental Agreement, and 'You' are either the company or person referred to as the hirer in the Rental Agreement. 'Vehicle' means the vehicle detailed in the Rental Agreement. 'Rental
Agreement' means the Rental Agreement signed by you which incorporates these Terms and
Conditions and is subject to the terms of the insurance policy.
(b) You shall be bound by the following terms and conditions which will Incorporate the details in the Rental Agreement.
(c) All current tariffs, rates and insurance policies referred to in the Rental Agreement and herein may be inspected at our offices.

2. If you have indicated in the Rental Agreement that you  want us to provide insurance cover for the Vehicle and/or Additional Insurance then the following terms will apply:
(a) The  Rental  Agreement  is  subject  to,  and  includes,  all  the  terms  of  our insurance policies.
(b) The Vehicle may only  be driven by  the following  people:
-you personally
-the person who signed the Rental Agreement on your behalf if you are a company -any additional driver authorised by us if that person has completed an insurance proposal form and we have accepted it.
(c) Our insurance will not give you complete cover. The amount for which you are not covered is called the Excess. You may be able to reduce that by paying an additional charge, the Rental Agreement shows whether you have accepted or refused the option (if available) to pay the additional charge, and the Excess for which you are
not covered.
(d) You may also have the ability to take out additional insurance, this will be indicated in the Rental Agreement showing the further charges incurred.
(e) If you or anyone on your behalf deliberately causes  damage to or loss of the Vehicle, then you will have to pay the cost of repair or replacement of the Vehicle, even though it was insured at the time.

3. If you have indicated in the Rental Agreement that you want to provide your own insurance for the Vehicle then the following terms will apply:-
(a) It is your responsibility to insure the vehicle from the moment you take it until the time that it is returned to us. You must insure it to its full value, against loss or damage (including windscreen damage) by accident, fire or theft, under a comprehensive insurance policy with a reputable insurance company. You must supply us with full details whenever we ask for them, and you must tell the insurance company to note our interest in the policy.
(b) You hereby authorise your insurer to communicate directly with us and give us any information we require. You also authorise us to take over any claim which you may have which relates to the Vehicle, and to negotiate and settle that directly with your insurer.
(c) You must not use or permit the Vehicle to be used in breach of the insurance policy. If any money is paid out under the policy which relates to the Vehicle then you must ensure that the money is paid direct to us.
(d) If you do not insure the Vehicle comprehensively, and we suffer loss as a result, you must compensate us for that loss.
(e) If for any reason the amount which we receive from  the insurance company is less than the loss that we suffer you must pay us the difference.

4. Any person signing this agreement on behalf of a company must be authorised to do so, and if not so authorised will  be personally liable to pay all sums due under this agreement to the extent that the company fails to pay them.

5. The maximum period for which you are allowed to keep the vehicle under the Rental Agreement is from the 'Date Out' until the date 'Due in' referred to in the Rental Agreement.
(a) We are entitled to terminate this agreement if you break any of its terms, and you must then return the Vehicle immediately.
(b) We are entitled to call for the return of the Vehicle earlier than the date 'Due In' shown on the Rental Agreement, even if you have not broken any of the terms of the Rental Agreement, but we must then provide you with a comparable vehicle.
(c) In any  event, the maximum  period for  which you can  hire the  vehicle is  90  days.

6. If you keep the vehicle beyond the date and time 'Due In' (or after we have required its return, as above) then, in addition to any claim for compensation which we may bring, you will also have to pay charges in accordance with our current tariff which may from time to time be in force.

7. We are not liable to you for any loss of or damage to any property which is carried in the Vehicle, and we do not accept responsibility for any property which you leave in the vehicle when you return it, unless we have been negligent. If any third party brings a claim against us for property which is carried or left in the Vehicle, you must indemnify us for that claim.
8. The vehicle  must not:
(a) be taken outside England, Wales, Scotland, Northern Ireland or any British Isle on which the hiring commenced, without our prior written permission.
(b) be used other than on a public highway or a suitably paved area which is designed to carry motor vehicles.
(c)be used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose and we have given our permission.
(d) be used to carry passengers for hire or reward or for any driving tuition, unless you obtain our prior written permission and you must provide your own insurance under clause 3.
(e) be used for any unlawful purpose, or for racing,  pacemaking, competitions or speed testing, nor must it be used in any unlawful manner.
(f) be used in such a manner that it is overloaded (whether in total or in respect of any axle or any other part) or is carrying more passengers or goods than it was designed
to carry  or  may lawfully carry.
(g) be used in such a way as  to make the insurance  on the Vehicle invalid. (h) be used in breach of the Road Traffic legislation or the Construction and
Use Regulations.
(i) be used by  any  person who is  not licensed and insured for  it,
(j) be used by  any  person who is  under  the influence of alcohol  or  drugs.
(k) be used in the event of any mechanical, electrical or structural failure or damage, if further damage would be caused as a result.
(l) be altered or  added to in any  way whatsoever.

9. You are not allowed to carry out any repairs (or let anyone else do so) if the cost of those repairs is more than £25, unless you get our written permission first. If we do authorise any repairs then we will refund the cost to you if you produce a VAT receipt and whatever parts you have replaced.

10.If you break any of the terms of the Rental Agreement we are entitled to treat the Rental Agreement as terminated and to repossess the vehicle. You hereby authorise us to enter on your property to do so if necessary.

11.You are liable for certain charges as if you were the owner of the Vehicle. Those charges are:
(a) Any fixed penalty offence committed in respect of that Vehicle under Part III of theRoad Traffic Offenders Act 1988 or the Road Traffic Act 1991, as amended, replaced or extended by any subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or any British Isle upon which the Vehicle is being used.
(b) Any excess charge which may be incurred in respect of that Vehicle in pursuance of an Order under section 45 and 46 of the Road Traffic Regulation Act 1984, or the Road Traffic Act 1991 as amended, replaced or extended by any subsequent legislation or orders and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle.
(c) Any financial  penalty  or charge  which may  be demanded by  a  third party  as  a
result of the  Vehicle having been parked or left upon land which  is  not a  public road.

12.You must:
(a) pay the hiring charges published in our current tariff  unless different charges have been agreed between us in writing.
(b) pay  for  all fuel  and any  refuelling charge.
(c) pay for any accessories, tyres,  tools or equipment which are  lost,  stolen or damaged.
(d) pay our costs of recovering the vehicle in the event that you fail to return it to us as required by (j) below.
(e) pay any penalties, fines and court costs incurred in the use of  the Vehicle before it
is returned to us.
(f) safeguard our interests in the event of any accident involving the vehicle, by obtaining the names and addresses of all relevant drivers and witnesses, details including registration numbers of any other vehicles involved, securing the Vehicle and, where appropriate, notifying the police.
(g) ensure that the correct tyre pressures, engine oil level, battery fluid level, screen wash level, coolant level and automatic transmission oil level (where fitted) are maintained throughout the period of hire.
(h) ensure that the vehicle is always locked when unattended, and take all reasonable steps to prevent loss of or damage to the Vehicle, or its tyres, tools, accessories, equipment or contents.
(i) inform us immediately if the Vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allow us to carry out essential repairs or servicing.
(j) return the vehicle (together with all its accessories, tyres, tools and equipment) to our representative at the place where it was hired (unless a different place is specified in the Rental Agreement) during our business hours, at or before the date 'Due In' shown on the Rental Agreement or earlier if we require it. The Vehicle must, when you return it, be in the same condition as when you hired it (fair wear and tear excepted), and must be clean and tidy (normal traffic grime excepted).

Motor Insurers and their agents share information to prevent fraudulent claims and to assess whether insurance cover can be offered. In dealing with the proposal, registers may be searched. In the event of a claim, the information supplied on this form and the claim form may be put on the register and made available to others. Insurers and their agents reserve the right to confirm licence details with the DVLA. We can also give this this information to the British Vehicle Rental and Leasing Association (BVRLA), which can share your personal information with its members to prevent crime and protect their assets, as allowed under the Data Protection Act. 
The Rental Agreement and Terms and Conditions are protected by copyright owned by  Nexus Business Solutions Plc. [VERSION  NUMBER     1.001]